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With the emergence of cloud, the revolution of anytime, anywhere access to data, applications and processes has drifted in. Who would have thought that the accountants that stayed surrounded by piles of documents, bills and create lengthy financial sheets with the help of complex calculations would ever perform their work in a constraint-free environment? This is the power of cloud. Cloud offers an extensive platform for performing business operations in a boundless environment. The name itself implies that users can find access to their business no matter where they are and what time it is.
In the United States, most of the small business firms and individual accountants use QuickBooks for managing their accounting tasks. The shift of accounting platform to a software based service was of course a revolution that made it possible to manage all data in an organized manner but the IT complexities made it difficult to be achieved. With accounting becoming more and more intense and requiring greater task force to complete the processes, multi-user accessibility for the same set of data files emerged as a necessity. The limitation now was that this functionality needed network based environment for work.
How to set up hosted QuickBooks environment?
The very first initiative taken by users for gaining access to hosted QuickBooks was to set up one of their business computers as a host computer. This computer would serve as the common database for the files associated with QuickBooks software. Instances of this software can be installed on various computers and the users can access the host computer files from their specific computers.
This environment was limited to the premises of the organization as the connections were made through LAN.
A bigger picture of the same hosting environment requires network setup. For setting up this environment, it is essential to keep up servers at a secure corner of the enterprise, establish the connections, set up the hosted cloud environment and implement security constraints to ensure safety of business-critical information. This setup did no good for the small businesses and individual accountants as it required hefty expenses to be made in purchasing, installing, maintaining and upgrading the servers.
It was after every possible solution failed to become an easily adoptable approach that the concept of QuickBooks hosting came into existence. This process provides users with all the facilities of the massive server setup at a small cost. The client software and data is hosted on the remote servers that are held by the providers of hosting services and the users can simply access the server to continue with their business operations.
Cloud accounting with portable technology
The introduction of QuickBooks hosting has undoubtedly marked the start of the new accounting era. Cloud has made it possible for the users to access their financial applications through portable media from anywhere, anytime. Hosting providers offer server credentials to the users which they can use to login through their mobile device. QB application and data is saved on the remote server and the users can gain centralized access at the same time. Thus, there is no need to upload and download the data after making the changes. All modifications can be made in an online mode and the system is always maintained in a consistent state.
The biggest of all changes that cloud has brought about in the field of accounting is that the accountants can also carry their QuickBooks anywhere they like and work from any comfortable location. This gives them the freedom to define their own territory of work thereby making them more productive and accurate in their work. Cloud has made unimaginable changes in the world of digital computing. What could be the next?
Aditi Tyagi, Editor-in-chief of MyRealData, spends an inordinate amount of time at keyboards and it is only reasonable that some of that time is spent to writing. When she is not creating new worlds and ranting about technology, she spends her time designing and playing video games.