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Cloud computing may seem futuristic and nebulous, but it’s distinct, useful and it’s here now. You’re already utilizing it—facebook, email and internet radio are all examples of cloud computing; or, keeping data with an online server instead of in your own hard drive. Cloud computing isn’t going anywhere and here are 10 benefits that a small business can further explore with their online file storage.
Cost Effective Software
Smaller business generally cannot afford to have an internal IT department build custom software for the company. Even paper based data systems cost money. Not all cloud computing services are free but a large majority are. Simple (and free) devices like Google Calendar and Dropbox offer a lot of help in organizing a company once everyone is plugged in.
Instead of having to carry data from place to place, via an external hard drive or thumb drive. By storing important data with a cloud system one has it wherever they can find an Internet connection. You never have to worry about losing or forgetting the materials for that big presentation again.
By handing sensitive data over to a cloud network you can take it off your hard drive. This is safer than having the confidential files copied on tons of different systems across the office. Additionally, by using a service, the admins will control who has access to what. Approval can be given or deprived as necessary.
Lost Data Protection
A computer crash is one of the worst things that can happen to a small business. So much data is digital that if a company’s computers have problems it could be devastating. With information stored on the web it is available independently. If one computer crashes, you can just get that info on another one.
A lot of cloud computing systems have instant messaging built in. Considering that employees would be on the system most of the day, this makes it extremely convenient to reach them. You can also create a profile and publish updates or statuses.
Along with having a social front many cloud computing servers collaborate very easily. With services like Spotify, a music based cloud, users can upload music and share their favorite songs and playlists with friends, tweeples and circles.
These systems are extremely user-friendly and pretty malleable. An entire office can be connected by the same system, just with certain elements customized depending on the desired function.
Easy document sharing can create a paperless workplace. Without having to print, file or store documents businesses can save a lot of space too.
By having employees connected to their work and each other by the Internet the need for proximity changes. Instant messaging and file sharing are just as efficient if someone is in the next room or the next continent. Cloud computing further opens the door for people to work remotely or be completely freelance. By doing this an office can create more flexible hours but can also house a larger business in a smaller space.
File uploading is just as effective as sharing with cloud computing. By connecting to the internet more and more a business opens itself to looking more broadly for business partners to the point of bringing someone on the other side of the globe into your daily conversation.